Department: Administrative
FLSA Status: Exempt; Full-time
Position Title: Executive Assistant
Reports To: Sr. Director, Human Resources and Administration
Location: Washington, DC
Date: January 2026

The Executive Assistant provides high-level administrative, operational, and logistical support to the Executive Team at National Real Estate Advisors, while also supporting select firm-wide initiatives and day-to-day operational needs. This role serves as a key partner to senior leadership, helping ensure executives are well-prepared, informed, and able to operate efficiently in a fast-paced environment.

The ideal candidate brings exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities. This role requires a proactive mindset, strong communication skills, and a willingness to support both executive-specific responsibilities and broader firm needs as they arise.

Essential Functions:
1. Provide direct administrative, logistical, and operational support to members of the Executive Team.
2. Manage complex and dynamic calendars, including scheduling meetings and coordinating travel arrangements.
3. Prepare, organize, and distribute materials for executive meetings, board meetings, and presentations, including agendas, briefing materials, reports, and follow-up notes.
4. Anticipate executive needs and proactively ensure leaders are prepared for meetings, deadlines, and key commitments.
5. Track action items, deadlines, and follow-ups for the Executive Team, ensuring timely completion and accountability.
6. Handle confidential and sensitive information with the highest level of discretion and professionalism.
7. Maintain organized systems for executive records, meeting notes, and documentation.
8. Support firm-wide initiatives, meetings, and projects as needed, including coordination across departments.
9. Partner with internal teams to collect, organize, and prepare data, reports, and presentations for executive review.
10. Lead logistical coordination for key firm meetings and events, including room setup, materials preparation, printing, and packet assembly.
11. Serve as a point of coordination between executives and internal stakeholders to ensure clear communication and follow-through.
12. Assist with ad hoc administrative and operational needs that support the overall efficiency of the firm.
13. Contribute to continuous improvement of administrative processes, workflows, and documentation.

Other Duties and Responsibilities:
1. Strict adherence to the terms and provisions as detailed in National’s Employee Handbook.
2. Complete compliance with National’s Regulatory Compliance Manual, Code of Ethics and underlying compliance policies and procedures.
3. Continue professional development as appropriate.
4. Other duties as assigned.

Qualifications:
1. Bachelor’s degree preferred, or equivalent combination of education and relevant experience.
2. 5–10 years of experience providing executive-level administrative support, preferably supporting senior executives in a professional services, real estate, finance, or similarly fast-paced environment.
3. Proven experience managing complex calendars, coordinating travel, and supporting multiple senior leaders simultaneously.
4. Strong organizational and time-management skills with the ability to prioritize competing demands and work effectively under pressure.
5. Exceptional attention to detail and follow-through, with a high degree of accuracy in all work.
6. Demonstrated ability to handle confidential and sensitive information with discretion, professionalism, and sound judgment.
7. Excellent written and verbal communication skills, with the ability to interact confidently with executives, internal teams, and external partners.
8. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new systems and tools.
9. Ability to work independently while also collaborating effectively across teams.
10. Proactive, solutions-oriented mindset with a willingness to support firm-wide needs and adapt as priorities evolve.